ANTRIM GOLF CLUB

 

 

 

 

 

 

 

 

 

 

 

CONSTITUTION

AND

RULES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Version 9

Adopted AGM 7th December 2015

 


CONSTITUTION AND RULES

(Version 9)

 

INDEX

1.     PRELIMINARY, DEFINITIONS AND INTERPRETATIONS. 1

2.     TITLE.. 1

3.     OWNERSHIP. 1

4.     LICENCE.. 2

5.     MEMBERSHIP. 2

6.     OBJECTS. 2

7.     TRUSTEES. 3

8.     OFFICERS. 4

9.     MANAGEMENT. 4

10.    ADMINISTRATION.. 7

11.    FINANCE.. 7

12.    ELECTION OF MEMBERS. 8

13.    CATEGORIES OF MEMBER.. 9

14.    ANNUAL SUBSCRIPTION.. 10

15.    VISITORS. 10

16.    REMOVAL OF MEMBER FROM THE CLUB AND SUSPENSION OF MEMBER.. 11

17.    GENERAL MEETINGS. 12

18.    NOTICES OF GENERAL MEETINGS AND QUORUM... 14

19.    MODE OF VOTING AT GENERAL MEETINGS. 14

20.    MINUTE BOOKS. 14

21.    PLAYING FACILITIES. 14

22.    PERSONAL PROPERTY.. 15

23.    CHANGE OF CONSTITUTION AND RULES. 15

24.    SALE OF INTOXICATING LIQUOR.. 15

25.    RULES OF GOLF AND LOCAL RULES. 16

26.    BYE-LAWS. 16

 


1.           PRELIMINARY, DEFINITIONS AND INTERPRETATIONS

1.1.       Rules herein contained are indicated by consecutive numbers.

1.2.       Clauses are indicated by consecutive numbers preceded by Rule numbers.

1.3.       Sub-Clauses are indicated by consecutive numbers preceded by Rule and Clause numbers.

1.4.       Sub-Sub-Clauses are indicated by consecutive numbers preceded by Rule, Clause and Sub-Clause numbers.

1.5.       “Men’s Club” shall mean the group of male amateur playing golfers operating under a Constitution acceptable to the Golfing Union of Ireland.

1.6.       “Ladies’ Club” shall mean the group of female amateur playing golfers operating under a Constitution acceptable to the Irish Ladies Golf Union.

1.7.       The name or title “Committee” and the Officers and Members thereof, without qualification, shall mean either the Men’s Committee or the Ladies’ Committee or their Officers or Members where the context so admits or requires.

1.8.       The name or title “Club”, without qualification, shall mean the Men’s Club, or the Ladies’ Club where the context so admits or requires.

2.           TITLE

2.1.       The name of the Club shall be Antrim Golf Club.  This name shall be the common name by which the: -

2.1.1        Antrim Men’s Golf Club (hereinafter called “the Men’s Club”) and the

2.1.2        Antrim Ladies’ Golf Club (hereinafter called “the Ladies’ Club”)

shall be individually and collectively known.

2.2.       The official address of the Club is: -                  

Allen Park Golf Centre

45 Castle Road

(Randalstown Road)

Antrim

BT41 4NA

in the County of Antrim.

2.3.       The Club accepts that the name and logo is exclusively reserved for a Club licenced to use the facilities.

3.           OWNERSHIP

3.1.       The land on which the Golf Course and Clubhouse have been constructed is the property of Antrim Borough Council whose address is The Steeple, Antrim in the County of Antrim (hereinafter called “the Owner” which expression shall include its successors and assigns).

4.           LICENCE

4.1.       The Club uses the facilities under Licence from the Owner of the facilities.  In the event of the licence being revoked the Club shall inform the Union forthwith.

4.2.       The Club accepts that the Licence granted by the Owner to use the facilities will not entitle the Club to any legal interest in the property.

4.3.       The Licence shall stand in the name of the Owner and the Club or its Trustees appointed by each Club under these Rules.

5.           MEMBERSHIP

5.1.       The Membership of the Men’s Club shall consist of male amateur golfers who are: -

5.1.1        Ordinary

5.1.2        Intermediate

5.1.3        Junior

5.1.4        Honorary

5.2.       The Membership of the Ladies’ Club shall consist of female amateur golfers who are: -

5.2.1        Ordinary  

5.2.2        Intermediate

5.2.3        Junior                   

5.2.4        Honorary

5.3.       The number of Members electable to each category in each Club shall initially be fixed in consultation with the Owner.  Any subsequent alteration will be by agreement with the Owner.

5.4.       Only Ordinary Members shall be: -

5.4.1        Entitled to attend and vote at all Annual General or Extraordinary General Meetings and

5.4.2        entitled to nomination for and election to Office and General Committee in the respective Clubs of which they are members.

6.           OBJECTS

6.1.       The Men’s Club shall: -

6.1.1        Promote the amateur game of golf amongst its members and create and promote a social atmosphere with all members of the Club.

6.1.2        Apply for affiliation of the Golfing Union of Ireland and undertake, in writing, to accept and abide by the Constitution and Bye-Laws of such Union and the Bye-Laws of the Branch in whose Province the Club is situate

6.1.3        In compliance with Union Bye-Law 2, pay, on every 1st January,

(i)       a per capita subscription to the Union and

(ii)     a per capita levy to its Provincial Council on every male playing member (except Honorary and Junior) of the Club at the end of its last financial year.

6.1.4        Accept and apply the Standard Scratch Score and Handicapping Scheme as prescribed by the Council of National Golf Unions and such rules thereunder as may require to be implemented from time to time by the Golfing Union of Ireland.

6.1.5        Accept and recognise the Royal and Ancient Golf Club of St. Andrews as the sole authority for prescribing and implementing the Rules of Golf and the Rules of Amateur Status.

6.2.       The Ladies’ Club shall: -

6.2.1        Promote the amateur game of golf amongst its members.

6.2.2        Apply for affiliation of the Irish Ladies Golf Union and undertake, in writing, to accept and abide by the Constitution and Bye-Laws of such Union and Bye-Laws of the Branch in whose District the Club is situate

6.2.3        In compliance with such Constitution pay, on every 1st October a

6.2.3.1  per capita subscription on every female playing member (except Honorary) of the Club at the end of its last financial year.

6.2.4        Accept and apply the Handicapping System as prescribed by the Irish Ladies Golf Union and such rules thereunder as may require to be implemented from time to time by such Union.

6.2.5        Accept and recognise the Royal and Ancient Golf Club of St. Andrews as the sole authority for prescribing and implementing the Rules of Golf and the Rules of Amateur Status.

7.           TRUSTEES

7.1.            The Men’s and Ladies’ Clubs shall each have at least two voting members as Trustees.

7.2.            Such Trustees shall be appointed by the members of the respective Clubs at the Annual General Meeting.

7.3.            Each Trustee shall hold office until resignation or removal from office by resolution of members of the Club which appointed him/her at an Annual General Meeting or Extraordinary General Meeting and shall be replaced by another Appointee at the same Annual General or Extraordinary General Meeting called for such purpose.

7.4.            The Licence being granted by the Owner to the Club shall be in the names of the Owner and of the appointed Trustees or their successors in office.

7.5.            The Trustees shall be entitled to attend meetings of the Committee of the Club by which they were appointed, without voting rights, in their capacity as Trustees.

7.6.            The Trustees shall be indemnified by the Club by which they were appointed out of the property and assets of such Club in respect of all transactions directed by a resolution of the General Committee of such Club against all liabilities and expenses necessarily incurred as a result of their Trusteeship and in the event of the property and assets of such Club being deficient, such deficiency shall be made good by the Ordinary Members of the Club concerned on whose behalf the property and assets of such Club are held.


8.           OFFICERS

8.1.            The Officers of the Men’s Club shall be: -

8.1.1                 President

8.1.2                 Captain

8.1.3                 Vice-Captain

8.1.4                 Honorary Secretary

8.1.5                 Honorary Treasurer

8.1.6                 Honorary Match & Handicap Secretary

8.2.            The Officers of the Ladies’ Club shall be: -

8.2.1                 President

8.2.2                 Captain

8.2.3                 Vice-Captain

8.2.4                 Honorary Secretary

8.2.5                 Honorary Treasurer

8.2.6                 Match & Handicap Convenor

9.           MANAGEMENT

9.1.            Allocation of Functions

9.1.1                 The business and affairs of the Men’s Club shall be under the jurisdiction and control of a General Committee (hereinafter referred to as “the Men’s Committee”) consisting of the Officers of the Men’s Club and six other voting members of the Men’s Club elected under Sub-Clause 9.2.4 and Clause 19.7.

9.1.2                 The business and affairs of the Ladies’ Club shall be under the jurisdiction and control of a General Committee (hereinafter referred to as “the Ladies’ Committee”) consisting of the Officers of the Ladies’ Club and six other voting members of the Ladies’ Club elected under Sub-Clause 9.2.4 and Clause 19.7.

9.1.3                 Each of the aforementioned Committees may exercise its powers notwithstanding that there might be a vacancy in its membership.

9.1.4                 At Meetings of the foregoing Committees: -

(i)        The Men’s Club a simple majority of those entitled to attend and vote shall form a quorum.

(ii)      The Ladies’ Club six of those entitled to attend and vote shall form a quorum.

9.1.5                 At meetings of such Committees the chair shall be taken by the Captain or, if absent, by the Vice-Captain.  In the absence of both these Officers those in attendance shall elect a Chairperson.

9.1.6                 The Chairperson at a meeting shall, in addition to a deliberative vote, shall have and may exercise, a casting vote.


9.2.            Elections, Officers and Committees

9.2.1                 The Captain of the Men’s and the Captain of the Ladies’ Clubs shall retire after one year’s service and shall be succeeded by the Vice-Captain, provided always that the members at Annual General Meeting may vote that the outgoing Captain should serve in that capacity for a longer period.  Should the outgoing Captain consent and be re-elected the tenure of office of the Vice-Captain shall be extended for a similar period.  The Captain of the Men's Club and the Captain of the Ladies' Clubs shall, in the year following the termination of their Captaincy be entitled to attend Committee Meetings as additional voting Members in addition to those elected in accordance with Sub-Clause 9.1.1.

9.2.2                 The other Officers of each Club shall retire annually and shall be eligible for re-election.  The other three Ordinary Members of Committee having served two years shall retire and shall be eligible for re-election.

9.2.3                 The election of Office Bearers, Members of the General Committee and Auditors of both Clubs shall be made at the respective Annual General Meetings.

9.2.4                 Nominations (with the consent of the nominee) for election to any Honorary Office or as an Ordinary Member of the General Committee shall be made: -

9.2.4.1           By the General Committee of the Club concerned, or

9.2.4.2           by any two Ordinary Members of the Club concerned.

9.2.5                 All nominations shall be given to the Honorary Secretary of the Club concerned at least 21 days prior to the Annual General Meeting of that Club.

9.2.6                 A complete list of nominees (Officers and Committee) together with their proposers and seconders must be posted on the Club Notice Board for at least 7 days prior to the date of the particular Annual General Meeting.

9.2.7                 The respective Committees shall have power to fill vacancies in any of these offices (including membership of its Committee) during any year.  The persons so appointed shall hold office until the next Annual General Meeting of the particular Club.

9.2.8                 At any General Meeting, if the election of a continuing member of the Committee to a position as an Office Bearer will leave a vacancy on the Committee, then such vacancy shall be filled at that Annual General Meeting from candidates already nominated for membership of the Committee.  In the event that there are not sufficient candidates to fill such vacancies the Chairperson shall first declare the nominated candidates elected and then invite verbal nominations from the voting members present at the meeting.

9.2.9                 The office of any Office Bearer and/or Committee Member shall be vacated by such Office Bearer and/or Committee Member resigning therefrom or on ceasing to be a member of either the Men’s or the Ladies’ Club’s or by non-attendance at three consecutive committee meetings other than through serious ill-health or by being removed by a resolution at an Annual General or Extraordinary General Meeting of the appropriate Club convened for that purpose.

9.3.            Committee Meetings

9.3.1                 Stated Meetings of the Men’s Committee shall be held not less than 10 times per annum.

9.3.2                 Stated Meetings of the Ladies’ Committee shall be held not less than 10 times per annum.

9.3.3                 Upon a requisition signed by not less than three members of a Committee stating the nature of the business to be transacted, the Captain or Honorary Secretary of the Club shall call a Special Meeting of such Committee for the consideration thereof; and if the Officers designated above neglect or refuse to call such meeting within seven days the same may be convened by notice signed by four members of such Committee.

9.4.            Owners Staff

9.4.1                 The Committees of the Men’s and of the Ladies’ Clubs shall co-operate with such staff as are employed by the Owner in the maintenance, service and upkeep of the Course and Clubhouse and shall direct their members to facilitate such staff in the execution of their duties in the interest of both the Owner and the Club.

9.4.2                 A Consultative Committee consisting of members of the Men's Club and Ladies' Club will be established to consult with the Owners on an adhoc basis to discuss matters of mutual interest and concern.

9.5.            Liaison Committee

9.5.1                 The requirements of Sub-Sub-Clauses 9.5.2.1 shall be implemented by a Liaison Committee the members of which shall comprise three nominees from each of the Men’s and Ladies’ Committees.

9.5.2                 The Liaison Committee shall: -

9.5.2.1           make, and from time to time alter, such Bye-Laws and regulations as are considered necessary in the interest of the members of both Clubs

9.5.3                 Every member of every category and every visitor introduced by a member shall be subject to, and must comply with, all Rules, Bye-Laws and Regulations in force.

9.6.            Appointment of Sub-Committees

9.6.1                 The Men’s and Ladies’ Committees shall each have power to appoint Sub-Committees and to define the scope of their authority and to delegate and confer on such Committees the powers necessary for the discharge of the function or functions for which such Sub-Committee was formed.  No Sub-Committee can be appointed to elect members (see Clause 12.1).

9.6.2                 Each Sub-Committee shall retire annually on the date of the Annual General Meeting of its respective Club or when the function for which it was appointed is completed.

9.6.3                 The quorum of each Sub-Committee shall be defined by the Men's Committee and Ladies' Committee at the time of appointment.

9.6.4                 Each Sub-Committee shall appoint its own Chairman and shall meet and report, in writing, to the Committee at its monthly meetings.   All such reports shall be considered by the Committee and until adopted by it, shall have no effect.

9.6.5                 The Chairperson of each Sub-Committee shall, in addition to a deliberative vote, have, and shall exercise a casting vote.

9.6.6                 The Captain and Vice Captain shall be Ex-Officio members of all Sub-Committees.


10.      ADMINISTRATION

10.1.        The Men’s and the Ladies’ Clubs shall be administered as follows:

10.1.1             The Honorary Secretary of the Men’s Club shall be responsible for the everyday affairs of that Club except such duties, which are specifically assigned to another Officer of the Men’s Club.

10.1.2             The Honorary Secretary of the Ladies’ Club shall be responsible for the everyday affairs of that Club except such duties, which are specifically assigned to another Officer of the Ladies’ Club.

10.1.3             All written complaints concerning matters under the jurisdiction and control of the Committee of the Club concerned shall be primarily referred to the Honorary Secretary of that Club who, if unable to resolve same, shall place the complaint on the agenda for the next Meeting of the Committee of such Club for investigation and decision.

10.1.4             The Honorary Secretary shall be responsible for the finalisation of all minutes and have the overall authority for all correspondence issued from the Club. No notice or document of any kind shall be issued by the Club except by him or his deputy’s authority with the concurrence of the Captain.

11.      FINANCE

11.1.        The financial affairs of the Men's Club shall be administered as follows:

11.1.1             The Honorary Treasurer shall keep full and detailed accounts, books and records, showing the financial affairs, receipts and disbursements of the Men's Club.

11.1.2             The banking account shall be kept in the name of the Men's Club (and clearly identified as such) in such Bank as the Men's Committee may, from time to time determine.  All cheques shall be signed as authorised by resolution of the Committee.

11.1.3             The Men's Committee shall be responsible for the payment to the Golfing Union of Ireland of the annual per capita subscription and Provincial Levy on Members as required by the Bye-Laws of that Union.

11.1.4             The Men's Committee shall be entitled to charge and retain all entry fees in Club and Open Competitions under its control and management and for which it has arranged for the provision of prizes.

11.1.5             The Honorary Treasurer shall issue an audited statement for the affairs of the Club for the financial year ended 30th September for consideration by the Committee and for presentation and approval by the members at the Annual General Meeting of the Men's Club, which shall be held during the month of December.

11.2.        The financial affairs of the Ladies' Club shall be administered as follows:

11.2.1             The Honorary Treasurer shall keep full and detailed accounts, books and records, showing the financial affairs, receipts and disbursements of the Ladies' Club.

11.2.2             The banking account shall be kept in the name of the Ladies' Club (and clearly identified as such) in such Bank as the Ladies' Committee may, from time to time determine.  All cheques shall be signed as authorised by resolution of the Committee.

11.2.3             The Ladies' Committee shall be responsible for the payment to the Irish Ladies' Golf Union of the annual per capita subscription on Members as required by the Constitution of that Union.

11.2.4             The Ladies' Committee shall be entitled to charge and retain all entry fees in Club and Open Competitions under its control and management and for which it has arranged for the provision of prizes.

11.2.5             The Honorary Treasurer shall issue an audited statement for the affairs of the Club for the financial year ended 31st December for consideration by the Committee and for presentation and approval by the members at the Annual General Meeting, which shall be held during the month of March.

11.3.        The surplus of income of the Club over expenditure cannot be distributed to its Members or other party except in the event of a liquidation or cessation of activities of the Club.

12.      ELECTION OF MEMBERS

12.1.        Subject to the agreed limitation as to the number of members electable to the different categories of member: -

12.1.1             The election of all male members shall be in the hands of the Men's Committee

12.1.2             The election of all female members shall be in the hands of the Ladies' Committee.

12.2.        The procedure for the election of members in each Club shall be as follows:

12.2.1             All applicants for membership of Antrim Golf Club must already be current Annual Members of Allen Park Golf Centre.

12.2.2             Each candidate for election to the Club must be proposed by one Voting Member of the particular Club and seconded by another Voting Member of such Club.

12.2.3             A Voting Member wishing to propose the candidate for election shall obtain from the Honorary Secretary of his/her Club a form known as an Application for Membership Form and shall in due course return it to the Honorary Secretary duly completed signed by the Proposer and Seconder.

12.2.4             Any omission from or inaccuracy in the particulars relating to any applicant shall render election voidable at the discretion of the Committee.

12.2.5             Immediately on election notice in writing shall be dispatched to all elected candidates by the Honorary Secretary of the Club together with a copy of the Club Constitution and Rules and a request to remit to the Honorary Treasurer of the Club within one calendar month from the date of such request the amount of the Entrance Fee (if any) and first Subscription and other charges payable by the category of member to which the candidate has been elected.

12.2.6             Should the requested payment be not made within one calendar month of the date of request as aforesaid, the election shall be void unless the candidate can satisfy the Committee that the delay in payment was due to unavoidable cause.

12.2.7             If a candidate is not elected to membership and at a later date wishes to make a further application for membership, the same procedure   set out above must be followed on any subsequent application.

12.2.8             It shall be the duty of every elected Member to acquaint himself/herself of the Constitution, Rules and Bye-Laws of the Club and each such Member shall be bound by same and by all acts or deed of any person or persons acting for or on behalf of the Club under any power, authority or discretion conferred by or pursuant to such Constitution, Rules or Bye-Laws.

12.2.9             No person shall be considered a Member (except Honorary) until his/her Entrance Fee (if any) and subscription shall have been paid.  By such payment a Member:

12.2.9.1       shall be entitled to the rights and privileges of membership of the category of member to which he/she shall have been elected

12.2.9.2       acknowledges that he/she submits to and is bound by the Constitution, Rules and Bye-Laws of the Club and every renewal of subscription by him/her shall be deemed to be a similar acknowledgement.

13.      CATEGORIES OF MEMBER

13.1.        Voting and non-voting members may be elected to the Men's Club and to the Ladies' Club.

13.2.        The following shall be voting members of the Men's Club and Ladies' Club: -

13.2.1             ORDINARY MEMBERS who shall comprise

13.2.1.1       Male and Female Members who, having paid the Entrance Fee, if any, and Annual Subscription applicable to this category and to the appropriate Club shall be entitled to attend and vote at all Annual General and all Special General or Extraordinary General Meetings of the Men's or Ladies' Club.

13.2.2             An ORDINARY MEMBER (male and female) elected an HONORARY MEMBER of his/her Club shall retain all the rights and privileges of membership of this category.

13.3.        The following, of either gender, shall be non-voting members of their respective Clubs.  The Men in these categories shall each be members of the Men's Club and the Ladies in these categories shall each be members of the Ladies' Club.  All members in these categories, except Honorary Members, shall be required to pay the Annual Subscription applicable to each category.

13.3.1             JUNIOR MEMBERS shall comprise young persons whose age at date of election shall not be more than eighteen years.  Such membership shall cease on 31st December next after such person has attained the age of eighteen years.

13.3.2             INTERMEDIATE MEMBERS shall comprise young persons whose age at date of election shall be over eighteen years and under twenty-two years of age at the date of election.  Such membership shall cease on 31st December next after such person has attained the age of twenty-two years.

13.3.3             HONORARY MEMBERS shall comprise persons who either the Men's or the Ladies' Committees wish to acknowledge as having rendered exceptional service to the Club or to the game of golf or whose distinguished position of public service would render their membership of special advantage to the Club.

13.4.        The following shall be the categories of member which are transferable within the membership structure:

13.4.1             INTERMEDIATE AND JUNIOR MEMBERS on ceasing to be eligible for either category and wishing to be elected to another category shall be treated with priority at the next election.

14.      ANNUAL SUBSCRIPTION

14.1.        All categories of member, except Honorary Member, shall be obliged to pay an Annual Subscription.

14.2.        The amount payable by the different categories shall be decided as follows: -

14.2.1             The subscription payable to the Owner shall be decided by the Owner in consultation with the Club.  Thereafter any alteration shall be decided at a meeting of the Consultative Committee and the Owner.

14.2.2             The subscription payable to the Club concerned to cover domestic requirements including subscriptions payable to its Union and Branch or District, team expenses and the provision of prizes for competition shall be fixed at the Annual or a Special General Meeting of such Club.  Thereafter any alteration shall be decided at the Club Annual General or a Special General Meeting.

14.2.3             Any new member, regardless of the date of his / her election to the Club, shall pay the full amount of the Annual Club Subscription in his / her first year of membership. Any member who resigns or suspends his / her membership during the year shall not be entitled to a refund of all or any part of the Annual Club Subscription.

14.2.4             Any member suspended by the Club will be required to continue to pay their full Club fees for the period of their suspension

14.3.        All subscriptions shall be payable to

14.3.1             The Men’s Club on 1st January each year.

14.3.2             The Ladies’ Club on 1st April each year.

14.4.        Any Member whose subscription to the Club or Allen Park Golf Centre shall be unpaid on 1st April in any year shall cease to be a Member of the Club. The Committee may re-elect such Member without re-election or reposting, if by 1st May payment of all subscriptions and other monies due to the Club and the Allen Park Golf Centre has been made. An additional levy of 20% of the Annual Club Membership fee shall also be due to the Club. 

14.5.        Any member whose subscription is unpaid by 1st April shall be ineligible to compete in Club or Open Competitions, to enter Championships or Tournaments or to represent the Club.

15.      VISITORS

15.1.        Prior to playing on the course visitors and guests shall pay the appropriate Green Fee.

15.2.        A person, except where that person is a parent, husband, wife or child of a member, shall not be admitted as a guest to the Club premises on more than twenty days in any period of twelve months. No guest shall be admitted to the Club premises after 10.30 p.m. A guest of a member shall not be admitted to the Club premises except in the company of a Member and the Member shall, immediately on the admission of his guest to the Club premises enter his name and the name address of his guest in the Visitors Book which shall be kept for that purpose and which shall show the date of each visit.

15.3.        A Member shall be responsible for his guest strictly observing the rules and shall not leave the premises before his guest and a guest of a member shall not be supplied with intoxicating liquor in the club premises unless upon the invitation and in the company of the Member.

15.4.        Prior to using any facility a visitor shall pay the appropriate Fee. The payment of such fee shall entitle the visitor to the use of the Club Facilities for any day covered by the fee.

15.5.        In the case of a team or other body of persons who are, as members of another Club, Society or organisation, visiting the Club for the purpose of taking part in or in the organisation of, or arrangements for, any pastime, sport, game or recreation at the club, it shall suffice, for the purposes of the forgoing rules, for the Secretary or other Officer to enter in the Visitors Book the name of the Club, Society or organisation and the number of such persons without specifying their names and addresses and thereafter on the occasion of that visit.  Intoxicating liquor may be supplied to such persons at the request and in the presence of any Officer or Committee Member and the admission of such persons shall be disregarded for the purpose of the above rules 15.2 and 15.3

16.   REMOVAL OF MEMBER FROM THE CLUB AND

SUSPENSION OF MEMBER

16.1.        If any allegation of misconduct by a Member be submitted to an Officer of either the Men's or Ladies' Club, in writing, any Officer of the Club concerned shall make such enquiries as are considered necessary to obtain all relevant details.  Such information shall be placed before the Committee of the Club that elected such member, which shall, in meeting, enquire into such conduct.

16.2.        If in the opinion of the Committee the conduct in question may warrant the suspension (by the temporary withdrawal of the privileges of Membership) or expulsion of such Member he or she shall be so informed in writing.  The Member shall have the right to appear and speak at and/or to make a written submission, which shall be read at any subsequent Meeting at which the conduct in question shall be considered and all related information shall be placed before the Committee.

16.3.        If after making such further enquiries as it considers necessary into the conduct of the Member and hearing such explanation, if any, as he or she may offer, the Committee decides that his or her conduct has not been explained or accounted for to its satisfaction but was not such as to warrant the expulsion of the Member, the Committee may instead, by a simple majority, suspend the Member for a period deemed to be appropriate.  Should a majority of the Committee not be satisfied that the charges of misconduct have been proved no further action shall be taken.

16.4.        If no explanation of his or her conduct shall be given by the Member, or if such explanation shall have been considered unsatisfactory by the Committee, it may expel the Member, provided that not less than a two-third majority of the Members of the Committee vote for such a course of action.

16.5.        If on the taking of a vote under Clause 16.4 less than two-third Members vote for expulsion the Committee shall make a decision in accordance with the provisions of Clause 16.3.

16.6.        When the Committee concerned has resolved that a Member be suspended or expelled, such Member shall, within seven days of the decision, be given notice, in writing, by the Honorary Secretary, or other authorised Officer of his or her Club, of the decision, by registered post or by delivery of such notice to his or her last known address.  Such person shall have the right of appeal against the decision, within fourteen days of the date of notification.  The appeal shall be made, in writing, to the Honorary Secretary of his or her Club.

16.7.        Notice of an appeal under Clause 16.6 having been given, the decision shall not take effect for a period of twenty-one days from the date of the notification by the Club to the Member.

16.8.        The Member shall have the right to have the appeal heard at an Extraordinary General Meeting requisitioned under Sub-Sub-Clause 17.3.1.2 provided that the necessary signatures for such requisition are procured either by the Member in question or by any other Ordinary Member of his or her Club.  This meeting shall, by a majority, decide whether the expulsion shall be confirmed or repealed, or whether the period of suspension shall be confirmed, increased, reduced or repealed.  Should the signatures provided for in Sub-Sub-Clause 17.3.1.2 not be obtained within twenty-one days from the date of notification by the Club to the Member, the Committee shall have power to deem the appeal to have lapsed and to enforce the decision forthwith, or to allow an additional period should it decide by a simple majority, that the circumstances warrant it.

16.9.        A decision of the Committee under this Rule shall stand unless and until an appeal is received, by an Officer of the Club, against it.  Provided an appeal has been received, and an Extraordinary General Meeting duly requisitioned, the expulsion or suspension shall not then take effect, pending the holding of the Extraordinary General Meeting.

16.10.    During the period of suspension the Member shall not be entitled:

16.10.1         To enter upon the Club property in so far as it is the Club's authority to enforce it, whether in the company of another member or otherwise save only to collect his or her property or, for the purpose of attending any General Meeting which may be held during the period of suspension.

16.10.2         To the refund or rebate of the whole or any part of his or her annual subscription or other sum paid or payable by him or her to the Club in respect of the year in which the suspension occurs.

16.11.    A person who has been expelled from Membership shall not be entitled:

16.11.1         To enter upon the Club property in so far as it is in the Club's authority to enforce it, whether in the company of another member or otherwise, save only to collect his or her property.

16.11.2         To the refund or rebate of the whole or any part of his or her annual subscription or other sum paid or payable by him or her to the Club in respect of the year during which the expulsion occurs.

16.12.    All voting under this Rule shall be by secret ballot.

16.13.    Any Member so suspended or expelled from the Club will not affect his/her rights in relation to his/her relationship with Allen Park Golf Centre.

17.      GENERAL MEETINGS

17.1.        The Men's Club

17.1.1             The Annual General Meeting of the Men's Club shall, save in exceptional circumstances, be held in the month of December for receiving the Men's Club Committee's Annual Report and the Financial Statement for the year ended the previous September, for electing Office Bearers, Members of Committee and Auditors, revising its rules and transacting such other business of the Men's Club as may be on the Agenda.

17.1.2             Fourteen days notice, at least, of such Annual General Meeting shall be given to the Male Ordinary Members of the Club who are the only persons entitled to attend and vote at an Annual General Meeting of the Men's Club.

17.1.3             Such notice shall be accompanied by a copy of the Report and duly audited Financial Statement.

17.1.4             Notices of Motion and Nominations of Officers and Members of the General Committee of the Men's Club must be made to the Honorary Secretary in writing at least twenty-one days before the date of such Meeting.

17.1.5             Such Notices and Nominations shall be promptly posted on the Club Notice Board.

17.1.6             Notices of Motion and Nominations not made as required cannot be considered at the Annual General Meeting.

17.2.        The Ladies' Club

17.2.1             The Annual General Meeting of the Ladies' Club shall, save in exceptional circumstances, be held in the month of March for receiving the Ladies' Club Committee's Annual Report and the Financial Statement for the year ended the previous December, for electing Office Bearers, Members of Committee and Auditors, revising its rules and transacting such other business of the Ladies' Club as may be on the Agenda.

17.2.2             Fourteen days notice, at least, of such Annual General Meeting shall be given to all Female Ordinary Members of the Club who are the only persons entitled to attend and vote at an Annual General Meeting of the Ladies' Club.

17.2.3             Such notice shall be accompanied by a copy of the Report and duly audited Financial Statement.

17.2.4             Notices of Motion and nominations of Officers and Members of the General Committee of the Ladies' Club must be made to the Honorary Secretary in writing at least twenty-one days before the date of such Meeting.

17.2.5             Such Notices and Nominations shall be promptly posted on the Club Notice Board.

17.2.6             Notices of Motion and Nominations not made as required cannot be considered at the Annual General Meeting.

17.3.        Special and Extraordinary General Meetings

17.3.1             In addition to the Statutory Annual General Meeting

17.3.1.1       The Committee of the Club concerned, may, at its discretion, convene a Special General Meeting of the voting Members of such Club to consider and decide on any matter which the Committee considers is of such urgency that it cannot be held over until the Statutory Annual General Meeting.

17.3.1.2       A group of not less than 20 voting Members of the Club concerned may submit a requisition to the Honorary Secretary of such Club requesting that an Extraordinary General Meeting of the voting Members of such Club be convened. The requisition shall state clearly the business to be brought forward and this matter will be the only business to be considered at such Meeting.

17.3.1.3       On receipt of such requisition it shall be the duty of the Committee of the Club concerned to have an Extraordinary General Meeting convened without delay and failing notice of such Meeting being issued by direction of the Committee within fourteen days after receipt of such notice by the Honorary Secretary, any twenty members who have signed the requisition may issue notice of an Extraordinary General Meeting.

17.4.        Chairperson at General Meetings

17.4.1             The Captain, or if absent, the Vice-Captain, shall preside at all General Meetings of the Men's Club and the Ladies' Club respectively.

17.4.2             If any of the foregoing Officers are absent or decline to preside any other Chairperson will be appointed by the Meeting.

17.4.3             Each Chairperson, in addition to a deliberative vote, shall have and may exercise a casting vote.

18.      NOTICES OF GENERAL MEETINGS AND QUORUM

18.1.        Fourteen days notice of the Annual General Meeting convened by order of a Committee shall be given to members entitled to vote. Notice of the Annual General Meeting shall be by circular specifying the time and place of such Meeting and the business to be transacted. Notice of a Special General Meeting shall be by posting a Notice on the Club Notice Board specifying the time and place of such Meeting and the business to be transacted.

18.2.        All notices calling Meetings may be sent by post and addressed to members at such addresses as may be recorded in the Club books.

18.3.        No business shall commence or continue unless there is a quorum of twenty members entitled to vote in attendance at a General Meeting.

19.      MODE OF VOTING AT GENERAL MEETINGS

19.1.        No proxies shall be allowed.

19.2.        Voting shall be either by a show of hands or by ballot.

19.3.        Ballot shall mean a vote on voting paper.

19.4.        A majority of one shall be sufficient to decide any question under discussion unless a greater majority is required by some other Club Rule.

19.5.        In the event of a tie the Chairperson shall have and shall exercise a casting vote as provided in Sub-Clause 17.4.3.

19.6.        If any member at a General Meeting propose that the mode of voting on any particular matter should be by ballot and this is seconded by another member, then the question of whether voting should be by a show of hands or by ballot shall be decided by a show of hands.                                                                                                       

19.7.        An election of candidates for membership of the Committee of either the Men's Club or the Ladies' Club shall be by either a ballot or a show of hands, as appropriate.

20.      MINUTE BOOKS

20.1.        The Men's Club and the Ladies' Club shall each keep:

20.1.1             A Minute Book in which shall be recorded the Minutes of all Annual General, special General and Extraordinary General Meetings and also

20.1.2             A Minute book in which shall be recorded the Minutes of all Committee Meetings held in compliance with Clause 9.3.

20.1.3             The respective Minutes shall be read out at the next General, Statutory or other Committee Meeting and, when approved as being a correct record, shall be signed and dated by the Chairperson.

21.      PLAYING FACILITIES

21.1.        The Men's and the Ladies' Committees in conjunction with the Owner, shall decide the days and times when each Club shall have the use of the Course.  All other times required by either Club shall be by agreement with the Owner.

22.      PERSONAL PROPERTY

22.1.        Any personal belongings of Members, visitors and others, brought to, kept at or left on the premises of the Club (either in the Clubhouse or outside in the car park or on the course) shall be at the sole risk of the owners thereof and neither the Men's Committee nor the Ladies' Committee shall be responsible for any loss or damage thereto however arising; but this Rule shall not prejudice any claim by either Club or the owners of the property lost or damaged against Insurance Companies in case of fire or when otherwise covered by Insurance.  In addition the Members of both Clubs shall have due regard for any relevant conditions imposed by the Owner of the facilities.

23.      CHANGE OF CONSTITUTION AND RULES

23.1.        No Rule of either the Men's Club or the Ladies' Club shall be repealed or altered or new rule made except at a General Meeting of such Club and by consent of at least two thirds of the members present and entitled to vote at such Meeting and written notice of the proposed changes must be sent to the Honorary Secretary with the names of the proposer and seconder attached, at least three weeks previous to the Meeting at which same is to be considered.

23.1.1             No such rule which directly or indirectly effects the rights and interests of the owner can be repealed or altered or new rule made without the consent of the owner.

23.2.        The Honorary Secretary shall place the proposal on the Club Notice Board and put the item on the Agenda for the next General Meeting of the Club concerned.

23.3.        Any change in the Constitution of the Club which effects Rule 10 of the Constitution of the Golfing Union of Ireland must be submitted to the Union for approval prior to submission to the members of the Men's Club for adoption.

23.4.        No change in the Rules of the Men's Club shall be in conflict with the Constitution of the Golfing Union of Ireland.

24.      SALE OF INTOXICATING LIQUOR 

24.1.        Except on special occasions when the Divisional Commander of the Royal Ulster Constabulary for the district (hereinafter called “the Divisional Commander”) authorises an extended period, intoxicating liquor shall be supplied on the premises of the Club to Members, including guests and duly admitted visitors only between the hours of 11.30 a.m. and 11.00 p.m. excluding Sundays, Christmas Day and Good Friday, when the hours shall be:

a.                            Sunday or Christmas Day, from 12.30 p.m. to 10.00 p.m.

b.                           Good Friday, from 5.00 p.m. to 11 p.m.

24.1.1             Within the permitted limits the above hours may be altered by the Committee of the Club subject to compliance with any enactment relating to Registered Clubs. Notice of any such alterations shall be given in writing to the Divisional Commander.

24.1.2             A statement, printed in plain type, of the hours during which intoxicating liquor may be supplied on the premises of the club shall be exhibited in a conspicuous part of the club premises.

24.2.        Intoxicating Liquor shall not be supplied for consumption outside the premises of the Club.

24.2.1             Persons under 18 years of age shall not be supplied with intoxicating liquor and shall only be permitted inside the Bar Room at such times or on such occasions before 7.00 p.m. in the evening as may be specified by the Committee.

24.3.        No member of the Committee and no Manager or servant employed in the Club shall have any personal interest in the supply of intoxicating liquor in the Club or in the profits arising from such supply.

24.3.1             No person shall be paid at the expense of the Club any commission, percentage or similar payment on or with reference to purchases of intoxicating liquor by the Club.

24.3.2             No person shall, directly or indirectly, derive any pecuniary benefit from the supply of intoxicating liquor by or on behalf of the Club or Members or guests, apart from any benefit accruing to the Club as a whole.

24.3.3             The Clubhouse shall be closed each night at such times as may be decided by the Committee.

25.      RULES OF GOLF AND LOCAL RULES

25.1.        The Rules of the game of golf for the Men's and the Ladies' Clubs shall be the Rules of Golf as approved by the Royal and Ancient Golf Club of St. Andrews.

26.      BYE-LAWS

26.1.        The Liaison Committee shall have power from time to time in compliance with Sub-Sub-Clause 9.5.2.1, to make such Bye-Laws as it considers necessary and to alter and repeal same.

 

RULES AND BYELAWS

 

Not Honouring Time-Slot

Following the decision made at the AGM on 5th December 2006 to change the Time Sheet from a weekly to a monthly basis, the Committee has amended the penalty for a member not honouring his time-slot to the following:

Failure of a Club Member to honour his Club time-slot twice in a rolling calendar month will result in that Member’s right to book a Club time-slot in Home competitions on the next posted Time-Sheet (MONTHLY) being suspended.

Cancellation of time-slots will be acceptable up to 7.00pm on the THURSDAY immediately preceding the weekend of the competition.

 

 

Monthly Timesheets (March 2014)

Please note that if you are unable to use your competition tee-off time you must remove your name from the timesheet before7pm on the Thursday prior to the competition(this will allow other members to book the slot).  You can remove your name in person or contact reception and ask a member of staff to remove your name on your behalf.  You cannot remove another members name without permission and centre staff have been asked not to remove another members name at your request.

Time Sheet Conditions of Use

ALL Members booking a slot on the Club Time Sheet must enter the Club Competition.  Failure to adhere to this condition will result in the withdrawal of the Member’s right to enter the Club Competition or use a slot on the Club Time Sheet the following Saturday.

 

Time Sheet (New Members)

Please be advised that if all the time-slots on the Time Sheet for Antrim Golf Club are taken on any given weekend, you are entitled to book a tee-off time, up to seven days in advance, on the Centre Time Sheet at the Reception Desk.  These time-slots are in addition to those of Antrim Golf Club and do not prohibit you from entering the Club competition, subject to the Conditions of Entry.

 

Tee-Off Times

As per Rule of Golf 6-3a any Member not on the first tee at his Groups starting time will be DISQUALIFIED from the Competition.  This also means that they will not be able to play at this time and will have to wait for the next available Time-Slot.

 

Competition Conditions of Entry  ( Committee Meeting 2nd June 2014)

1   Quorum for all competitions, unless otherwise stated, is 20; otherwise the competition may be declared void.

*(For Sunday and Wednesday Competitions only; if the number of competitors are less than 20, the prizes will be adjusted and the total will not exceed that paid in entrance fees)

2   Members must ensure, before competing in a Competition, that their entry has been properly registered in the Competition Entry List either manually or by computer as required.

3   Entry Fees must be paid before commencing play.

4   No player should take out a card unless they have the intention of completing the stipulated round (usually 18 holes).

5   Two-balls are not permitted in any Club Competition unless granted permission by a Committee Member before teeing off or as soon as is practicable thereafter.  Sympathetic consideration shall be given to players should a fellow-competitor fail to turn up.

6   All cards, including incomplete cards, must be returned immediately after play. Failure to do so may result in the suspension of the Members Handicap.

7   Competitors must ensure that their card has the Competition Name, Competition Date, their Name and their current Playing Handicap properly recorded on it and that they and their marker or markers have signed it.

8   All scores must be entered in the Computer.  Failure to do so will result in the Members right to play in Home Club competitions on the same day the following week being suspended. (If the course is closed on that day of that week, the suspension will apply to the same day competition the next week that the course is open.)

9   The Competition Secretary reserves the right to cancel a competition or alter competition details prior to the commencement of a competition.

10   Special Conditions of play for each competition will be placed on the Notice Board.

11  Any enforced changes in Competition Conditions or regulations will be posted on the Notice Board or Competition Sheet. Competitors are advised to check for any changes before teeing off.

12   Any member whose Annual Subscription Fee is unpaid on April 1st is not eligible to enter any Competition until these fees have been paid in full.

13   Dress Code must be adhered to at all times.

14  To be eligible to play on Captain’s Day, Members must have returned a card from at least four handicap qualifying competitions prior to Captain's Day.                                                                     

        To be eligible to play on President's Day, Members must have returned a card from at least eight handicap qualifying competitions prior to President's Day.

 

Juniors  (Passed at AGM, 7th December 2015

 Any Junior member who has a CONGU handicap of 20 or less, based on the Men's competition tee boxes (white/yellow) and who pays a supplementary payment of £70.00, will be eligible to play in  Men's competitions, while continuing to be a Junior Member of the Club.

 

Caddies

Members are advised that only current Adult Club Members may serve as their caddie when representing the Club in any Inter-Club Competitions.

This condition does NOT apply to weekly Club Competitions unless otherwise stated in the Conditions of the Competition.

 

GUI Competitions

In GUI team competitions, when playing at home, team members would receive a meal and 1 drink and when playing away 2 drinks, paid for by the Club.

 

Course Complaints Procedure

Members are advised that if they wish to make a formal complaint regarding the condition ormaintenance of the Course, a Council Complaint form, obtainable from Reception, should becompleted and forwarded directly to the Council for actioning as per Council processes.

Following suggestions raised at the Clubs AGM the Committee would advise Members to forward a copy of the above completed form to the Committee for information and monitoring purposes.

 

Practice putting green

The area surrounding the practice putting green is now part of the course.  Players must not practice chipping onto the practice putting green before commencing play in competitions.  Any member doing so will be disqualified from the competitionas per rule of golf 7-1.

 

Slow Play

Players are reminded that as per Rule of Golf 6-7, they are required to play without undue delay.

Breaching this rule can result in DISQUALIFICATION.  Please also note the Rules of Etiquette below.

Slow Play (Etiquette)

Players should play at a good pace. The Committee may establish pace of play guidelines that all players should follow.

It is a group’s responsibility to keep up with the group in front.

If it loses a clear hole and it is delaying the group behind, it should invite the group behind to play through, irrespective of the number of players in that group.

Be Ready to Play

Players should be ready to play as soon as it is their turn to play When playing on or near the putting green, they should leave their bags or carts in such a position as will enable quick movement off the green and towards the next tee.  When the play of a hole has been completed, players should immediately leave the putting green.

Lost Ball

If a player believes his ball may be lost outside a water hazard or is out of bounds, to save time, he should play a provisional ball.

Players searching for a ball should signal the players in the group behind them to pass as soon as it becomes apparent that the ball will not easily be found. They should not search for five minutes before doing so.  Having allowed the group behind to play through, they should not continue play until that group has passed and are out of range.

If a match fails to keep its place on the course and loses more than one clear hole on the players in front, it should invite the match following to pass

 

 

Code of Conduct

Members must:

Follow all guidelines laid down by the national governing body and the club.

Make themselves aware of the Rules of golf and golf etiquette and comply with them at all times.

Never condone rule violations.

Members and their guests must treat the Club, Centre staff and other members with courtesy and respect at all times.

Display high standards of behaviour and appearance.

Foul and abusive language will not be tolerated on the golf course or in the clubhouse.

Adhere to Dress Code at all times.

Conduct themselves at all times in a sportsmanlike manner.

(Unsporting behaviour would include, abusive language, cheating, club throwing, disrespect to volunteers, officials or fellow competitors and abuse of golf course property)

Respect the golf course and the right of other players.

Disciplinary action may be taken against any offending members

 

Ringer Competition  (agreed at Committee 2nd February 2015)

It was agreed that should three or more temporary greens be in use during a round of the Ringer Competition that the whole round would not be used in the Ringer Competition however it would still count as an ordinary weekly competition.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Rule Changes and Amendments approved by Members at A G M on 2 December 2013

 

After Clause 14.2.2 insert the following:

14.2.3  Any new member, regardless of the date of his / her election to the Club, shall pay the full amount of the Annual Club Subscription in his / her first year of membership.

            Any member who resigns or suspends his / her membership during the year shall not be entitled to a refund of all or any part of the Annual Club Subscription.

 

Amendment to Rule 14.4

14.4     Any Member whose subscription to the Club or Allen Park Golf Centre shall be unpaid on 1st April in any year shall cease to be a Member of the Club. The Committee may re-elect such Member without re-election or reposting, if by 1st May payment of all subscriptions and other monies due to the Club and the Allen Park Golf Centre has been made. An additional levy of 20% of the Annual Club Membership fee shall also be due to the Club.

 

Rule 16 Removal of Member from the Club and Suspension of Member

 

Clause 16.8 line 6 before “reduced or repealed”  insert “increased”

 

Delete Clause 16.13

Any Member who knowingly plays with a suspended or expelled Member at the licenced golf course shall be in breach of the Club Rules and subject to discipline.

 

This rule may be impossible to enforce. The penalty is applied to the Suspended or Expelled Member and it is up to other Club Members whether they play with them or not.

 

Clause 16.13   Delete clause

 

Clause 16.14   Renumber 16.13 if original clause deleted

 

 

Rule Changes and Amendments approved by Members at AGM on 1st December 2014

 

Removal of Sub-Clause 12.2.4 (regarding new members) and renumbering of subsequent clauses (proposed by Committee)

 

12.2.4  If the committee decides that the name of the candidate for election should go forward, the name and address of the candidate shall be posted on the Club notice board for at least 7 days before the meeting at which the application is to be considered.

 

Addition of Sub-Clause 14.2.4 (proposed by Committee)

 

14.2.4  Any Member suspended by the Club will be required to continue to pay their full Club fees for  the period of their suspension.


Rule changes and Byelaws approved by Members at AGM on 7th December 2015

Any Junior member who has a CONGU handicap of 20 or less, based on the Men's competition tee boxes (white/yellow) and who pays a supplementary payment of £70.00, will be eligible to play in  Men's competitions, while continuing to be a Junior Member of the Club.